Description

Position Title:

Senior Accountant

Position Type:

Regular

Hiring Range:

$102,800 - $121,526 annually; Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

Annual

A. POSITION PURPOSE

The position is responsible for managing the accounting cycle for the University's contribution (gift) revenue by completing timely reconciliations and analysis for gift clearing accounts and pledge accounts receivable. The position records accounting transactions for charitable remainder trusts and annuities. Additionally, the position is responsible for the setup and monitoring of the University's internal grants, and serves as a backup with respect to fixed asset and plant accounting. The position supports the University's annual audit, preparation of financial statement footnotes, and preparation of reports to support the University's income taxes. This position also serves as a Finance liaison to Campus Ministry and Mission Church, School of Education and Counseling, and University Relations. The departments assigned may change over time.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Manage the University's gift revenue cycle and provide reconciliations for pledge receivables and reserve accounts.

• Reconcile cash gifts and pledges to the Gift Processing system (CLARA) and gift clearing accounts.
• Coordinate with the Development Office to resolve issues and improve business processes
• Analyze Development gift write-offs and impact to pledge reserves
• Reconcile online giving transactions
• Reconcile stock gifts monthly
• Ensure procedures and policy are developed and followed to ensure all non-cash gift transactions (e.g., securities, gifts-in-kind, split interest agreements, donated services) are recorded in accordance with Generally Accepted Accounting Principles.
• Reconcile and monitor gifts in holding funds to CLARA. Ensure gifts that may belong to an Endowment Fund are moved out of the holding fund before quarter close.
• Identify and coordinate with the Development office on incorrect integration setups between Workday ERP and CLARA subledger.
• Reconcile gift revenue reports from CLARA to the Workday general ledger. Use critical thinking to suggest improvements to the reports and work with technical staff to improve them.
• Prepare monthly gift summary schedules ('President's report') as well as ad-hoc gift reporting as requested by constituents.
• Assist the Accounting Manager, Investments and Financial Reporting and Senior Investment and Financial Reporting Accountant with new gift fund setups within Workday ledger and supporting subledgers.

2. Charitable remainder annuity and trust administration and accounting

• Record quarterly accounting transactions based on reports from third-party servicer
• Record annual annuity liability adjustment and contribution adjustments for new annuities
• Serve as the Controller's Office contact for administrative setup of new annuities, including transferring funds to third-party servicer in coordination with University Relations
• Account for donor-designated fund program
• Prepare annual annuity roll forward

3. Support the annual financial statement audit and prepare audit schedules

• Analyze and propose the appropriate reserve and discount to apply to pledges receivable using multiple inputs. Create a journal entry and draft the related financial statement footnote.
• Review and coordinate auditor requests and collect supporting documentation
• Review gift-in-kind and art object donations every quarter to determine what to capitalize and what to expense. Prepare related journal entries.
• Prepare a summary of past due pledges on a quarterly basis to facilitate discussion with University Relations management
• Prepare financial statement footnotes schedules for "contributions receivable from related parties" and "concentration of credit risk"

4. Support University Form 990 income tax preparation

• Prepare contribution-related schedules to support the tax return, specifically Schedule B and Schedule M
• Prepare other tax schedules as assigned

5. Provide financial support and analysis to assigned University academic and administrative departments

• Analyze data on a daily basis as needed to provide meaningful information to managers to support business decision-making.
• Process department journals (FTARs), ensuring compliance with accounting guidance and University procedures.
• Assist each department in their annual close process.
• Reconcile the security deposit liability account
• Other ad hoc analysis as required by departments or the University Finance Office.

6. Internal grant management and accounting

• Serve as central finance liaison for the establishment of internal grant funds
• Review requests for internal grants from University departments, ensuring adherence to University guidelines concerning the nature and use of these funds
• Perform setup of new internal grant funds within the Workday ERP, including funding journal entries, ensuring requests for funding are compliant with University policies and adhere to budget guidelines and restrictions
• Perform close-out procedures with respect to internal grants, ensuring that expired grants are closed out on a timely basis, remaining funding is swept in accordance with University policy, and deficits are analyzed and remedied.

7. Serve as back-up to the fixed asset accountant

• Serve as back-up to the accountant for system and administrative procedures with respect to fixed asset, project, and plant accounting
• Assists in the development of policy, as well as process and system procedures
• Performs accounting research, as necessary, to ensure the University's business assets and projects are properly accounted for with respect to Generally Accepted Accounting Principles
• Prepares ad-hoc reports and analysis as requested by management

8. Other Duties

• Prepare financial management reports and year-end audit schedules as needed.
• Work with others to ensure related processes flow effectively and efficiently.
• Utilizing available technology, review policies and procedures, and propose changes to improve effectiveness in executing responsibilities.
• Continue to develop expertise with available technology
• Student staff supervision as needed
• Other tasks as assigned

C. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

1. Knowledge

• Excellent computer skills (Excel, Word, Google Workspace, etc)
• Ability to analyze data and present in a meaningful format to facilitate decision making
• Experience with large ERP system such as Workday, PeopleSoft, or Oracle preferred
• Data query knowledge preferred

2. Skills

• Excellent oral and written communication skills
• Ability to work well independently
• Strong speaking and presentation skills
• Strong analytical and problem-solving skills
• Excellent interpersonal skills

3. Abilities

• Proven problem-solving and analytical skills, including the ability to identify a problem, develop a solution, and implement that solution in cooperation with others or independently.
• Ability to work on multiple projects simultaneously, set priorities, and meet deadlines as required.
• Strong customer service focus with an emphasis on outreach to departments; ability to listen to and understand the unique needs of each department
• Possess a high degree of initiative, attention to detail, and follow-through, as well as the ability to adjust to changing requirements and priorities.
• Commitment to understand and willingness to support Santa Clara University's distinctive Jesuit educational vision and institutional values of competence, conscience, and compassion in pursuit of its mission and goals

4. Education

Bachelor's degree in Accounting or Finance, or Bachelor's degree in another field, combined with a CPA or other rigorous accounting experience required

5. Years of Experience

• A minimum of 6 years of progressively responsible experience in an accounting environment is required, or 4 years combined with a master's degree in the above-noted fields.

D. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets the skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• May be required to occasionally travel to outside customers, vendors or suppliers.

E. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.
• Mostly indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/.



Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



Americans with Disabilities Act

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at hraccommodations@scu.edu or by phone at (408)554-5750. Please note: This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact hrservicedesk@scu.edu.